Key Records
Corporate / Governance
Articles of partnership of Barings
Examples of key corporate / governance records and the information they hold.
AGM minute books and supporting papers
notices and information about annual general
meetings and extraordinary general meetings of
shareholders
Annual reports
key report of annual trading activity; often with
extra information on annual high-profile initiatives including
major projects, new product or market developments
Board of directors minute books and supporting papers
brief information on key actions and decisions;
supporting papers will give more detail
Business continuity plans
records of critical business operations, staffing
and systems
Company prospectus
information published to interest prospective shareholders in the
business
CR reports and project files
information on the corporate responsibility
initiatives of the business
Executive management committee minutes and papers
detailed information about key commercial actions
and decisions
Major contracts and agreements (under seal)
evidence of commercial deals, joint ventures,
partnerships and associations, procurement etc
Memorandum and articles of association
papers showing when the company was set up and
constitutional changes
Major project files (including mergers and acquisitions)
project brief, cost, implementation
planning
Operating plans – group or business or functional
level
planning documentation showing commercial
activity
Register of directors
information on composition of the board of
directors
Risk registers
perception and management of
strategic and operational risk
Share records
records of members or shareholders of a company
Strategic committees minute books and supporting papers
information on specialist aspects of business
activity including mergers and acquisitions, directors
remuneration
Strategic planning documentation
business strategy including mergers and
acquisitions
Trade mark and patents files
key product registration and country of
sale